Website Data Privacy Notice

This Privacy Statement governs the manner in which Mount Sackville Secondary School collects, uses, maintains, and discloses information collected from users (each, a “User”) of the www.mountsackville.ie website (“Site”). This privacy statement applies to the Site and our school.

Personal Identifiable Information (School)

We collect personally identifiable information from prospective students & staff in a variety of ways in connection with the delivery of education at our school. We will collect personally identifiable information from data subjects when they voluntarily submit such information to us:

Student’s Data (Lawful Basis: Public Interest, Consent, Legal Obligation):

Name; Surname; Date of Birth; PPS Number; Address; Nationality; Country of Birth; Medical Conditions; Programme Subjects & Courses Exemptions; Medium of learning Irish/English; Psychometric Testing Results (where applicable); Psychological Assessment Results (where applicable); Book Rental Scheme; Transportation Scheme;
Parent / Guardian Name; Phone Number; Home address; Mobile Number; Emergency Contact Person & No., Email, Mothers Maiden Name; Family Members (current / past); Medical Card;
Name, Address & Tel. No. of GP, Previous Educational History.
Photos with classmates, tours, matches, awards etc.
CCTV Images.
Classroom-based assessments and exam results;
State Examination Results;

Staff & Prospective Staff Data (Lawful Basis: Public Interest, Consent, Contractual Obligation, Legal Obligation):

PPSN;
Payroll No.;
Teaching Council Registration No.;
Payment details;
Statutory deductions Voluntary deductions e.g. trade union subscription;
Service history;
Leave including sick leave Secondments;
Particulars of your cases where you may query the application of the terms and conditions e.g. Contract of indefinite duration;

How we use collected information

We use your personal data (student) for purposes including:

your application for enrolment;
to provide you with appropriate education and support;
to monitor your academic progress;
to care for your health and well-being;
to care for our staff and students;
to process grant applications, fees, and scholarships;
to coordinate, evaluate, fund, and organise educational programmes;
to comply with our legal obligations as an education body;
to comply with our monitoring and reporting obligations to Government bodies;
to process appeals, resolve disputes, defend litigation, etc.

We use your personal data (staff) for purposes including:

your application for employment;
to provide you with appropriate direction and support in your employment;
to care for your health and well-being;
to process grant applications, fees, and scholarships;
to coordinate, evaluate, fund, and organise educational programmes;
to comply with our legal obligations as an employer;
to comply with our monitoring and reporting obligations to Government bodies;
to process appeals, resolve disputes, defend litigation, etc.

How we protect your information

We adopt appropriate data collection, storage, and processing practices and security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information.

How long do we keep your personal information?

We keep your personal information for a length of time as per our Retention Policy i.e. For students, this generally means we will retain data for up to 7 years after a student has left the school,

For staff, we will retain data for the duration of employment and up to 7 years thereafter. If you apply for a position but you are unsuccessful, will retain your data for up to 18 months.

After this time, your data will be destroyed by confidential shredding or deletion from our school’s database.